Hazardous Area Digital Dossier

Bluefield Hazardous Area Digital Dossier

A single plant or facility can have thousands of instruments and pieces of equipment installed in a Hazardous Area, which requires ongoing individual detailed inspections. The amount of paperwork generated is significant and costly and usually becomes a tick and flick by inspectors trying to identify a life-endangering non‐conformance. This method of conducting inspections is inefficient, usually done without all the information necessary to accurately conduct the inspection and know whether the equipment safety integrity is compromised, therefore becoming a normalised risk to the company.

Regulators can shut down plants and both companies and management can face civil and criminal legal action if lives are lost. Therefore, strict adherence to hazardous area regulations and best practices is non‐negotiable.

Bluefield has created an online digital Hazardous Areas Verification Dossier to manage ongoing Hazardous Areas compliance more efficient, encourage and enable accuracy, and overall reduce the risks of non‐compliance whilst making the job of complying a little bit easier.

The equipment register is built up in the database and is then maintained as a live register of assets located in Hazardous Areas. Inspections are then conducted through flexible interfaces designed to be used by inspectors in a variety of circumstances.

How does it work?

The system is comprised of:

  • A central database that contains a record for each piece of electrical equipment and instrumentation located in a hazardous area, as well as their accessories, inspection histories and other data
  • A user interface tailored to the tasks of listing, verifying and inspecting this equipment
  • Interfaces to the database via the web, PC and handheld devices
  • Triggered reminders for inspections and other regular compliance tasks
  • An extensive database of equipment lists and certifications
  • A flexible reporting tool


  • With equipment information captured (Data plate & Ex Certification), an immediate office based review will allow unsafe conditions to be identified
  • The software enables immediate equipment specifications to be verified, for instance, in the event of a safety recall, the equipment impacted can be identified at the push of a few buttons without the need for field inspection or complex information searches
  • The database allows an accurate and standardised way to capture legacy equipment and enables an efficient path to compliance and ongoing compliance requirements
  • The remote platform allows legacy equipment information to be captured efficiently and accurately with non-compliance items immediately identified
  • With equipment, information captured it is possible to immediately measure the compliance status of any operation and the progress made towards total compliance
  • Equipment nearing inspections can automatically alert the user to enable efficient work management planning to keep the equipment compliant at all times
  • Unknown modifications can be identified immediately in the field using the App and a visual inspection

Cost Decrease

  • Cost can be immediately reduced with the elimination of unrequired site inspections, data capture and entry requirements by personnel or contractors
  • A centralised location for all Hazardous Areas equipment information reduces the time and therefore cost associated with locating, updating or replicating technical data and certificates in site dossiers
  • When new equipment is installed or site are constructed information can be readily found and duplicated



  • As with cost, time requirements can be immediately reduced with the elimination of unrequired site inspection, risk identification and mitigation, data capture and entry requirements by personnel or contractors
  • The centralised location for all Hazardous Areas equipment information reduces the time associated with locating, updating or replicating technical data
  • The centralised location and standardised approach eliminates the potential for existing data to be lost or not located, it also allows it to be efficiently utilised for future requirements
  • The platform eliminates the requirement for multiple personnel and business streams to be executing compliance requirements. Compliance can be managed simply and efficiently by office-based staff


Work Flow/ Execution

  • Work packs can be set up for maintenance personnel when inspections are due
  • The software can flag when the next inspection is due based on your maintenance strategy
  • Legacy equipment information can be easily captured during non-related equipment visits by maintenance personnel
  • Equipment specification information is available from a central location
  • A library of certification is available to all who are using the system

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